When someone passes away in Ontario, probate confirms the legal authority of the estate trustee to manage the estate. If you’re waiting on a probate application, it’s natural to wonder how to check its progress. Here’s how you can track the status of your probate and what to expect from the process.
How to Check Your Probate Status Online
The Ontario government now provides an online system where you can track probate files. This system is called Justice Services Online (JSO), and it allows you to view the progress of estate applications that were filed electronically.
Step-by-Step Guide
- Go to the Justice Services Online portal:
https://www.justiceservices.jus.gov.on.ca/MyAccount/screens/PublicSecure/login.xhtml?lang=EN - Sign in with your My Ontario Account:
As of November 5, 2023, the Ontario government replaced the old “ONE-key” system with My Ontario Account. You’ll need to create this account if you haven’t already.
(You can include a screenshot of the sign-in page that says “Our sign-in has changed” and the green button “Proceed to My Ontario Account page.”) - Select “Civil Submissions Online” or “Court Case Search.”
- Search using one of the following:
- The deceased person’s name (for example, “Estate of John Smith”), or
- The court file number, if you have it
- Check your status:
If probate has been approved, you’ll see “Certificate Issued” or “Closed.” If it’s still in progress, the status will read “Pending” or “Under Review.”
If your probate was filed on paper instead of online, you can call or visit the Superior Court of Justice in the region where the application was submitted. Court staff can confirm whether the Certificate of Appointment has been issued.
Is Probate a Public Record in Ontario?
Yes, probate records are public in Ontario. Anyone can request to view or obtain copies of probate documents from the courthouse where the application was filed.
Probate transparency is governed by the Rules of Civil Procedure, made under Ontario’s Courts of Justice Act. These rules outline how probate applications are submitted and when a Certificate of Appointment may be issued.
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How Long Do Banks Take to Release Funds After Probate
Once probate has been granted, banks typically release funds within 10 to 30 business days after receiving a certified copy of the Certificate of Appointment.
However, timing can vary depending on:
- The bank’s internal review and legal department
- Whether multiple beneficiaries are involved
- Whether outstanding taxes or debts must be settled
Banks may also hold funds longer if they require additional estate documents, such as a statement of assets or proof of executor identity. If delays occur, an estate lawyer can help follow up with the financial institution and confirm that all paperwork meets legal standards.
Common Probate Delays and How to Avoid Them
Probate delays are common in Ontario, especially when documents are incomplete or the estate’s value is unclear. Common causes include:
- Missing original will or unsigned documents
- Errors in the estate information form
- Unpaid estate administration tax
- Court backlogs in certain regions
To reduce delays:
- Double-check that all required forms are signed and attached.
- File electronically when possible.
- Seek legal guidance to ensure the estate package is complete before submission.
At Angrove Law, we help executors and families navigate these steps efficiently to avoid unnecessary waiting periods.
When to Contact a Lawyer
Probate can feel technical and time-consuming, especially when court or bank communication slows down. A lawyer can:
- Confirm whether your probate has been granted
- Help obtain certified copies of the certificate
- Communicate with the bank or other parties
- Advise on executor responsibilities and next steps
At Angrove Law, we make Ontario probate straightforward, affordable, and fully transparent. We offer flat-fee pricing for most estate matters and consultations so you can move forward with confidence.
👉 Book your consultation or learn more about independent legal advice today.
How do I check if probate has been granted in Ontario?
You can check probate status online through Ontario’s Justice Services Online portal using your My Ontario Account, or contact the courthouse where the application was filed.
Is probate public record in Ontario?
Yes, probate records are public. You can view or request copies through the courthouse that issued the Certificate of Appointment.
How long do banks take to release money after probate?
Most banks release funds within 10 to 30 business days after receiving the certified probate certificate, though timing can vary by institution.
